JAYCEE HALL FACILITY RENTAL FAQS- 2023-24
The facility is available for PRIVATE PARTIES only. No paid admission events may be held at this facility (i.e. you may not charge at the door for entry to your event unless authorized in advance.) If it is discovered that the type of event being held is other than the type of event initially contracted for, the renter risks the chance of the event being closed down and forfeiture of their deposit. The facility has a MAXIMUM capacity of 164 persons. The facility is available until 2:00 a.m. unless other contractual arrangements have been made.
FEES: The facility rental fee for Friday is $1000 or Saturday is $1200 for ten-12 consecutive hours, plus the current Florida State Sales tax rate of 7% + a $300 Deposit cash day of.
We require $300 which is due when signing contract which will go towards your rental as a down payment. Your rental must be paid in full at least 1 week prior to your event. The day of your event you will bring $300 cash and that becomes your security deposit which will get returned right after your event is over or with-in a week, assuming the facility is left in the same pre-event condition.
Anything over the 12-hour time frame will require an extra $50.00 fee per hour if written on the contract prior to the event. For example, if you need to stay until 3 a.m., you cannot set up until 3 p.m. without an additional fee. ***Some exceptions may apply!
There is a special Price for Sunday for Baby Showers etc. This is for a straight 10-hour rental. See the Sunday Special/ Baby Shower tab.
The above prices include: 164 padded chairs, (14) 60-inch round tables -which fit 9 people comfortably…10 is a little crowded! Also (6) 8 ft rectangular buffet tables, (5) 6 ft black plastic tables, (8) 6 ft. skinny classroom tables, a warming kitchen, ice machine, bar with built in cooler and refrigerators.
You are responsible for setting up your own tables and chairs unless previously discussed with Deb.
The room is 2500 square feet.
NEW POLICY: If a decorator is being utilized, they must be on our list of approved vendors, which requires them to meet with Deb to receive a certification. If one of our approved vendors are not decorating, there will also be different fees assessed if outside furniture or Chivari chairs are utilized and we have to make arrangements to hide our chairs. FLOOR WRAPS ARE NOT ALLOWED! This includes tape used to hide cords for 360 cameras etc.
All rental items must be removed the night of the event or first thing in the morning at least one hour before the cleaning crew arrives.
End of Event
In order to ensure the facility is left in the same condition the renter has received it; the event should end no later than 30-45 minutes prior to the contracted event end time. This will leave ample time to return the facility to pre-rental condition (i.e. chairs stacked, tables returned to storage area, and trash removed.)
In order to keep our prices down you are responsible for setting up and taking down your tables and chairs, unless instructed otherwise!
It is your responsibility to arrange with your decorator as to who will set up the tables and chairs as well as who will put them away when the event is over. In most cases, you can leave the tables up for the next day so make sure to speak with Deb or Kim prior to your event!
Contract Information
Please call the facility representative to set up an appointment or for any additional facility information at (954) 981-4378. A contract is not valid until the $300 down payment has been made in full.
You may also fill out the form under the Hall Rental tab located on our
website www.jayceehall.com
The facility representative will make contact one (1) week prior to the event date via phone to confirm day of event information. It is the responsibility of the renter to notify the facility representative as to any change in renter’s address or phone number as soon as possible. If the facility representative is unable to make contact with the renter, a notice of cancellation will be mailed to the address on file and any deposits received will be forfeited.
NEW POLICY: There will be a $25 cancellation fee for any contract written and signed. Also, any contracts written that want a deposit returned for less than a 90-day warning will only get money returned if the hall can be rented or there is proof of an incident requiring cancellation.
The Greater Hollywood Jaycees, its officers and directors, may not be held liable for any action occurring at the facility due to the negligence of the renter.
Enforced POLICY: If one of our approved vendors are not decorating, there may also be different fee assessed if outside furniture or Chivari chairs are utilized and we have to make arrangements to hide our chairs.
Once again… FLOOR WRAPS or any tape ARE NOT ALLOWED on Floors PERIOD!
All rental items must be removed night of event or first thing in the morning at least one hour before the cleaning crew arrives.